5.  Student Absence due to Illness or Other Cause

During the Teaching Period     

5.1      If a student is absent due to illness or other cause for up to and including seven consecutive days in the teaching period, they should inform their home school as soon as possible and complete an absence form (available from: www.bristol.ac.uk/students/services/forms/).

5.2      If a student is absent due to illness or other cause for more than seven consecutive days in the teaching period, they should inform their home school as soon as possible and complete an extenuating circumstances form. Additional evidence for the absence may be required, e.g. if the absence is due to illness the student should also attend an appointment with a Medical Practitioner (e.g. a GP) (with the completed form) to obtain a medical certificate (‘sick-note’). Both the form and any documented evidence must then be submitted to the relevant school office.

5.3      If an absence from the teaching period means a student is unable to submit a summative coursework assignment by the agreed deadline, the student should contact the relevant school and request an extension before the assignment deadline and may need to complete an extenuating circumstances form. Schools may ask for evidence of the reason for the absence in agreeing an extension to a deadline.

Students who are ill for a period of time during the teaching period, whether close to the deadline or not, must submit work on time unless an extension has been agreed by the School. Schools will not accept late submission without penalty where no extension has been granted.

During the Examination Period

5.4      Students who are unable to attend a summative examination/s must inform the school of their non-attendance as soon as possible and prior to the start of the examination.

5.5      Where the absence is due to illness a student should either:

             i.       if providing evidence of the illness, complete the University’s extenuating circumstances form (available from www.bristol.ac.uk/students/services/forms/) and submit it along with medical certification to the relevant school office;

            ii.      if self-certifying the illness (i.e. not providing medical evidence), complete the University’s self-certification for absence form (available from www.bristol.ac.uk/students/services/forms/) and submit it to the relevant school office. A self-certification of absence from an examination only covers one day in the examination period; students should contact the school and complete the necessary form for each day in which they are absent from examination/s. (see 17.24 for further information on the consequences of self-certification)

5.6      Where the absence is due to a reason other than illness, the student should complete the University’s extenuating circumstances form and submit it along with any appropriate evidence to the relevant school office.

5.7      Students who start but are unable to complete a summative examination due to illness must inform the examination invigilator before leaving the examination and, if they require medical attention, attending an appointment with a medical practitioner. A completed extenuating circumstances form, supported by evidence, must subsequently be submitted to the relevant school office.

5.8      For further information on the process for notifying the University of any Extenuating Circumstances during the examination period, see Section 17.

5.9      Students should also ensure they meet any school or programme requirements concerning notification of absence.

5.10    The information provided in the forms will be held by the University and processed by staff in schools and Faculty Offices in order to keep a record of student absence.  Schools will monitor the frequency of individual absence and may request that the student provides medical certification in multiple and sustained instances of self-certified illness. Information will be recorded and processed in accordance with the Data Protection Act.

5.11    The completed form should be submitted by the student to the student’s school, as follows:

             i.          A self-certification for absence form - within TWO working days of the end of the period of absence

            ii.          An extenuating circumstances form - within TWO working days of the end of the period of absence, except in cases of absence from an examination where the form should be submitted as soon as possible, but no later than the meeting of the relevant Board of Examiners.