Timetabling

• Personalised timetables
• General timetables
• Policies and processes
• Timetabling FAQs

Information for

• Administrative staff
• Teaching staff
• Academics who organise teaching
• Students

Room Bookings

• Web Room Booking

Web Room Booking

What is Web Room Booking?

From March 2013 Web Room Booking requests will be handled by the Timetabling Team.

Web Room Booking  is an online room requesting tool (linked to the University's, Syllabus Plus, timetabling system). It enables any UoB member of staff to be able to request LFM supported rooms electronically for meetings, talks, and other non-teaching events. You, the requester, will receive electronic notification - via email - of your booking's status: accepted or declined (and, where appropriate, an explanation).

What are the benefits?

• Requestors can check availability of rooms themselves and be shown alternatives
• Requestors can cancel their request themselves at any point (even once booked)
• Requestors can view a list of all their requests, their status and details (retained for the requester's information)

Useful links

• https://www.bris.ac.uk/syllabus-plus/WRB13/Login.aspx - Web Room Booking 2013/14
• https://www.bris.ac.uk/syllabus-plus/tt2013/location.asp  - current 2013/14 academic year room timetables
• A guide to using Web Room Booking
• 'Rules' for using Web Room Booking

Booking Procedure

WRB works, and is available, according to the academic year. The current academic year will always be available to book. The forthcoming academic year only becomes available around February-March of the current academic year. So, you will only ever be able to book, at most, 17 months in advance (from February of the current year to July of the forthcoming year) and, at least, 6 months in advance (from January of the current year to July of the current year).

Request dates for the forthcoming 13/14 academic year are outlined in the table below.

Bookings outside of term time/core teaching hours:

Booking procedure for non-teaching requests outside of term time is straightforward: requests can be made at any point provided that dates fall within the bookable period of the available academic year databases (see above).

Bookings during term time/core teaching hours:

Booking procedure for non-teaching requests during term time has tighter restrictions: requests cannot be made until the teaching timetable has been released by the Timetabling Office. There are some exceptions outlined below.

Certain booking requests by University areas/users will be permitted in advance of general bookings due to the nature of the booking. The following table demonstrates the Booking Procedure for the forthcoming 2013/2014 academic year:

Booking Description	Request Dates for 13/14
Introductory Week (centrally managed)	18th March 2013 - 28th March 2013
Court and Council	18th March 2013 - 28th March 2013
Degree Ceremonies	18th March 2013 - 28th March 2013
Exams Office	18th March 2013 - 28th March 2013
Conference Office	3rd April 2013 - 17th April 2013
Public Lectures	3rd April 2013 - 17th April 2013
Open Day	3rd April 2013 - 17th April 2013
Admissions	3rd April 2013 - 17th April 2013
Campaigns and Alumni	3rd April 2013 - 17th April 2013
Careers	3rd April 2013 - 17th April 2013
Other: Out of term-time	30th May onwards
Other: Evening (Mon-Fri 18:00 onwards)	30th May onwards
Other: Weekend	30th May onwards
Other: Wednesday PM (13:00 onwards)	30th May onwards
Other: Term-time	On release of timetable (early Oct 2013)

Please note: advance bookings (Introductory Week - Careers) will not be handled in chronological order. All 'Other' general bookings will be handled in chronological order.

Any queries or questions regarding the above should be emailed to: room-bookings@bristol.ac.uk