How to apply

Applications for accommodation for 2013/14 are now closed.

You will find information to help you in the choosing your accommodation section. Please read this carefully before you start an online application. Please note that you will not be able to log on until you are registered as having accepted your offer of study.

As we will communicate with you by email, it is essential that we have your personal email address from June to October.

Access an existing online application

You can login to the online application system here.

If you have any problems logging in, please check that you:

are using your student number (found on your offer letter) and not your applicant ID.
have accepted your offer of study yesterday or earlier. The University’s student records system is updated overnight so if you have accepted your offer of study today you should retry your accommodation application tomorrow.

Applying online

2013 entry

Applications for accommodation for 2013/14 are now closed.

Guidance notes for online applications

Online application guidance notes
Fields	Information requested	Guidance notes
Name and contact details	You will be asked to check contact details and provide a valid personal email address. An additional email and an agents email address can also be given.	It is essential that the email addresses provided are valid from the time of application up to move in weekend. The Accommodation Office must be informed of any change of email address. If you are an agent completing the form on behalf of a student, you must provide a personal email address for the student.
Accommodation preferences	first and second preference residence preferred room type for each residence most important factor maximum accommodation fee single sex floor flat - yes/no	Preferences are not guaranteed. Some residences are oversubscribed and will only be available as first preference. Students under 18 when their studies start, can only apply for Badock Hall, Clifton Hill House, Culver House, Goldney Hall, The Hawthorns, 115 Queens Road, Unite House and Woodland Court. The amounts given in the maximum accommodation fee section do not include additional charges. Places in single sex flat/floors are limited and selecting this option is not a guarantee. Most residences are mixed sex but some make provision for single sex flats or corridors, tenants may also have visitors or guests of the opposite sex in the accommodation.
Dietary requirements	are you a vegetarian do you have any special dietary requirements do you require kosher, self-catered accommodation	All catered residences offer a vegetarian option at mealtimes. Vegetarian students in self-catered accommodation may or may not be grouped together in flats. Any specific dietary requirements (eg diabetes or food allergies) should be stated on the form. Please note we do not provide halal, kosher or vegan meals in our catered residences. Self-catered kosher accommodation will be available at St Michael's Park.
Additional notes	Additional information that you think is relevant to your allocation.	Please use this section if you have a friend you wish to share a room/flat or residence with.
Disability and health	Please complete this section if there is information that is relevant to your accommodation. If you are taking prescribed medication, you will be asked to provide details.	Please tell us everything you can about what you need and why. Any information you give us is kept confidential and only used for the purposes of accommodation.
About me	Please mention your interests, your lifestyle and anything else you think is relevant (approximately 200 words)	This section is not used when allocating students to a particular residence but to match them in rooms, flats or corridors. The maximum number of characters (including spaces) you can input is 1000.

Accommodation preferences

In 2012 the following residences were oversubscribed with first preference applications:

Badock Hall
Goldney Hall
The Hawthorns
Wills Hall

The following were oversubscribed with first and second preferences combined:

Churchill Hall
Durdham Hall

For 2013 entry, these oversubscribed residences were not be available as a second preference.

You should also bear in mind that even if your preferred residences are not oversubscribed you may still not get in because there may be, for instance, too many female applicants, too many science applicants or other imbalances.

First and second preference applications versus places - 2012 entry (PDF, 177Kb)

You will be asked to indicate the maximum accommodation fee you can afford for the year. Please make sure that the residences you have selected have rooms available at or below that price. You will also be asked to indicate which type of room you would prefer, again please make sure your preferred residences have the room types you have chosen.

Whilst we make every effort to meet preferences we cannot guarantee to offer you your preferred room type or a room within your chosen price limit.

In 2012 around 80% of applicants were placed in one of their preferred residences.

Allocations policy

Accommodation is not allocated on a first-come first-served process. All applicants have an equal chance of being offered their preferred residence.

All allocations to University and partnership residences are governed by the University of Bristol's Equality and Diversity Policy:

"No individual will be unjustifiably discriminated against. This includes, but not exclusively, on the basis of gender, race, nationality, ethnic or national origin, religious or political beliefs, disability, marital status, social background, family circumstance, sexual orientation, gender reassignment, spent criminal convictions, age or for any other reason."

Undergraduate allocations

The University is committed to creating balanced communities in all its residences, reflecting the overall profile of the student body. The selection of residences is managed by the Accommodation Office. Selections are randomised within fixed criteria: student preference, gender, nationality, school type, faculty.

Disabled students and students with other special requirements will be dealt with on a case by case basis.

Only one offer of accommodation will be made. Undergraduates who are unhappy with their allocation will be given the opportunity to join the Accommodation transfer list after their second week at University.

Offers

Allocations for all applicants takes place after A level confirmation. Offers for guaranteed 2013/14 applicants were available online from Monday 9 September. The acceptance deadline was Wednesday 11 September.

Offer information

Your accommodation offer contains the following information:

Name and address of residence
Type of room allocated
Accommodation fees and instalment information
Tenancy dates
Student residence conditions

In most cases the offer will not include your room number. Where this is the case your room number will be confirmed by your residence before or on arrival. Any address forms requested by the University can be completed and returned without room information.

We will only make one offer, If you are not happy with your offer you have two options. You can accept the offer and join the transfer list which will open after the first two weeks of term. Alternatively you can refuse the offer but you will not be guaranteed another. Your application will be processed with all the other non-guaranteed applications and you may end up with nothing at all. We strongly advise you not run the risk of being left without accommodation.

Information for parents and other relatives

We appreciate that parents and other relatives of our students are concerned about their welfare. We are always happy to answer general enquiries and provide information but in the interests of protecting student privacy and adhering to the Data Protection Act we are unable to discuss individuals without their permission.

If your son or daughter does not get a place in their preferred residence we urge you to encourage them to be positive. Less than 2% of our residents apply for a transfer once moved in.

Paying fees, E-induction, your arrival and what to bring

Paying accommodation fees

Once you have accepted your accommodation, we will generate an invoice for the amount you need to pay. Accommodation invoices are due to be created from Thursday 19th September. Once your invoice has been produced, accommodation fees can be paid, or a payment plan can be set up, via your MyBristol portal (except at Woodland Court). Please note, you will need to complete the University online registration process before you can access your MyBristol portal.

If you will be living at Woodland Court, you will be given a rent payment card on arrival; and instructions of how to make payments.

E-induction

All new students are required to complete the University’s e-induction before moving into University accommodation. After the acceptance deadline, you will be sent an email with information about the e-induction which will include a username and password.

Arrivals - 2013 entry

The arrival weekend for all residences is 21 and 22 September 2013.

The tenancy start date will be included in your accommodation offer and further arrival details will be available after the offers have been made.

Please try to arrive on these days as you may find it difficult to find any temporary accommodation in Bristol at this time. Unfortunately our residences are closed up to 21 September and we are not able to offer early arrivals.

What to bring

When you are moving out of home for the first time it is difficult to know what to pack: please see our what to bring list.

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