New Budget Holder Lower Limit

Pilot of new Budget Holder lower limit

[Posted on 02 October 2012]

In conjuction with the software supplier, we have developed a new procedure to allow low value documents to proceed to Finance authorisation and bypass the budget holder check. This affects the following activities within Proactis:

• Requisition-based Purchases
• Direct Orders
• Expenses Claims
• Key Travel Orders
• Hawthorns Orders
• Corporate Credit Card transactions

This will allow the large volume of low value orders, that currently require budget holder authorisation, to move through the system and allow budget holders to concentrate on checking larger value purchases. Currently approximately 50% of orders are under £100 which equates to less than 2% of the University's annual spend.

The new lower limit is being piloted in the Faculty of Engineering from 2nd October 2012 and the Faculty of Social Sciences and Law from 8th October 2012. Budget holders affected will be able to check expenditure on their budgets or grants through Business Objects reports. Further communication will be made when the lower limit is rolled out to other faculties and Support Services.

Systems and Processes, Finance Services.