Glossary of terms
A glossary of terms is provided below:
Please note that more detail regarding the University's financial coding structure is also available.
| Actual in Month |
Actual transactions that have been posted to CODA in the month. |
| Actual YTD |
Actual transactions posted to CODA for the year to date, i.e. from last 1 August to end of the previous working day. |
| Budget |
Amount of funding allocated to an account to be spent for a particular purpose. |
| Commitments |
Hard commitments are goods/services that have been marked as ‘received’ in Proactis but not yet invoiced Soft commitments are orders for goods/services that have been authorised but not yet marked as ‘received’ |
| Variance |
Difference between actual spend and budget. Adverse variance shown in brackets. |
| CODA |
The University's financial accounting system. |
| EL1 |
Four letter code identifying the school/department/division |
| EL2 |
The account code. The first two letters of this code reflect the type of account it is. |
| EL3 |
The expenditure code: These are four letter codes reflecting the type of income/expenditure. |
| Staff Costs |
Costs of salaried staff including national insurance and pension contributions. |
| Non Staff Costs |
Fees, non salary costs and internal income. |
| Financial Year |
The University's financial year runs from 1st August through to 31st July. The 2012 financial year refers to the year 1 August 2011 to 31 July 2012. |
| PIMS |
The university's personnel management information system |
| Proactis |
The university's procurement system |
| ResBud |
The part of CODA used for uploading and managing research budgets (and other budgets that continue over multiple years) |
| UnivBud |
The part of CODA used for uploading and managing core budgets (generally against HF/HT/HR/HU/HO codes) by financial year. |
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