Forms

Form NameDescription
Academic Leadership and Management Pay Supplement Application Form (Office document, 54kB) To be used by Heads of Departments and Deans when making a case for the payment of a supplement for a role falling within "other" categories (see the related policy section)
Access to work application form (Office document, 204kB) Request for equipment or personal support in the workplace for disabled staff
Adoption Leave Application Form (Office document, 36kB) For use by individuals wishing to apply for Adoption Leave (see also Keeping in touch day (during maternity/adoption/additional paternity leave) form (Office document, 65kB)
Associate Status Form (Office document, 75kB)

To be completed for non-payroll staff (without academic status) in various roles within the University‌.  See also Honorary Staff Record Form.

Career break
Certification of sponsorship questionnaire - Tier 2 application (Office document, 112kB) Information required for a Certificate of Sponsorship (CofS) - Tier 2 application
Certification of sponsorship questionnaire - Tier 5 application (Office document, 84kB) Information required for a Certificate of Sponsorship (CofS) - Tier 5 application
Casual/short-term staff draft contracts
Childcare voucher scheme form Accor childcare vouchers - salary sacrifice form
Delaying a progression due date application form (Office document, 23kB) Making a case for a delayed date for consideration for progression
Dependants leave notification form (Office document, 67kB) To be completed by an individual who wishes to take unpaid Dependants Leave to care for dependants.

Discretionary Point Scheme form (Office document, 47kB)

For use in making a case for rewarding and recognising the exceptional personal contributions of staff employed on the Senior Lecturer/Reader grade L, and on Grades K/L for senior support staff
Flexible working application form (Office document, 118kB) To be completed by an individual who wishes to apply for flexible working in accordance with the Flexible Working Policy (PDF, 372kB)

(NB.  Where the reason for the request is to undertake a period of study or training, refer to the Study Leave Policy (support staff) (PDF, 347kB) and complete the Study Leave Form for Support Staff (Office document, 110kB)).

Further particulars templates and guidance To be completed by departments when producing further particulars for vacancies
Grade M procedures (Office document, 81kB) Making a case for movement within Grade M for Professorial Staff
Grading and re-grading (for Support staff)
Honorary staff record forms

To be completed for non-payroll staff in various roles within the University:

Hourly-paid teachers (HPTs)

Interview expenses

Interview expense claim form (PDF,18Kb)
 

Interview panel forms

 

Candidate interview assessment form and guidance notes (Office document, 94kB)

For use by individual interview panel members in the recruitment process

Interview panel report and authorisation of appointment (Office document, 48kB)

To be completed by the chairperson of the interviewing panel

Maternity leave
Merit Pay Scheme form (Office document, 90kB) For use in making a case for a merit payment to recognise those who have successfully delivered a one-off task or project that would not normally form part of their role, or have contributed significantly in some other way that would not normally be expected of their role, and for which there will not be a continuing requirement.  
Parental leave application form (Office document, 45kB) To be completed by an individual who wishes to apply for leave under the Parental Leave Scheme
Paternity leave Please note, additional paternity leave and pay has been superseded by Shared Parental Leave.  For more information, refer to the Shared Parental Leave policy and forms.
Pension Salary Exchange
Progression (academic) See the relevant section for procedural information, supporting documentation and forms related to Academic progression
Promotion (academic) See the relevant section for procedural information, supporting documentation and forms related to Academic promotion
Recruitment and Retention Supplements
Removal expense claims (PDF,7Kb) Finance Office form to be used for claiming removal expenses
Shared Parental Leave Please see Shared Parental Leave Forms
Shortlisting record (Office document, 54kB) Pro forma to be used for shortlisting applicants for vacancies (see also the example Shortlisting matrix (Office document, 95kB), for use in assessing applications during shortlisting process)
Sickness absence return (Office document, 34kB) To be completed each week for department by departmental sickness reporter
Sickness absence notification (Office document, 34kB) To be completed by the employee on return from sickness absence
Staff review and development
  1. Frontline staff with limited or no access to computers.
    Staff in this category can complete a paper review form with their reviewing manager. Contact Helen Woods of HR Staff Development to received a copy of the form.
  2. Any staff member with more than one role at the University.
    Staff in this category choose one role to be reviewed on the MyReview online recording tool and the other(s) should be recorded using a paper form. Contact Helen Woods of HR Staff Development to received a copy of the form.
Staffing request and approval forms
Study Leave Form for Support Staff (Office document, 110kB) To be completed by an individual who wishes to apply for time off for training in accordance with the Study Leave Policy (support staff) (PDF, 347kB)
Wellcome Trust Value in People award (Office document, 148kB) Application for support from the fund for research and teaching staff

Note: some of the documents on this page are in PDF format. In order to view a PDF you will need Adobe Acrobat Reader

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