Forms

Form NameDescription
Academic Leadership and Management Pay Supplement Application Form (Office document, 54kB) To be used by Heads of Departments and Deans when making a case for the payment of a supplement for a role falling within "other" categories (see the related policy section)
Access to work application form (Office document, 204kB) Request for equipment or personal support in the workplace for disabled staff
Adoption Leave Application Form (Office document, 55kB)
Associate Form (Office document, 56kB)

To be completed when requesting Associate Status for non-payroll staff (without academic status) in various roles within the University‌.

Career Break Request Form (Office document, 45kB) To be completed by the employee at least three months prior to the commencement of the proposed break.
Certification of sponsorship questionnaire - Tier 2 application (Office document, 112kB) Information required for a Certificate of Sponsorship (CofS) - Tier 2 application
Certification of sponsorship questionnaire - Tier 5 application (Office document, 84kB) Information required for a Certificate of Sponsorship (CofS) - Tier 5 application
Delaying a progression due date application form (Office document, 23kB) Making a case for a delayed date for consideration for progression
Dependants leave notification form (Office document, 48kB) To be completed by individuals who wish to take unpaid Dependants Leave to care for dependants.

Discretionary Point Scheme form (Office document, 47kB)

For use in making a case for rewarding and recognising the exceptional personal contributions of staff employed on the Senior Lecturer/Reader grade L, and on Grades K/L for senior support staff
 Flexible Working Flexible working requests can be made via MyERP.

NB.  Where the reason for the request is to undertake a period of study or training, refer to the Study Leave Policy (support staff) (PDF, 347kB) or the Leave of Absence and Study Leave policy (for academic staff).

Further particulars templates and guidance To be completed by departments when producing further particulars for vacancies
Grade M procedures (Office document, 81kB) Making a case for movement within Grade M for Professorial Staff
Grading and re-grading (for Professional Services Staff)
Honorary Form (Office document, 72kB)

To be completed to request honorary/visiting academic status for non-payroll academic staff in various roles within the University.  See also Associate Form (for non-academics).

Hourly-paid teachers (HPTs)

HPTs are set up in MyERP by HR Employee Services.
HPT fee claim forms can be accessed in MyERP.

Interview expenses

Interview expense claim form (PDF 120kB)
 

Interview panel forms

 

Candidate interview assessment form and guidance notes (Office document, 94kB)
For use by individual interview panel members in the recruitment process

Interview panel report and authorisation of appointment (Office document, 48kB)
To be completed by the chairperson of the interviewing panel

Maternity leave
Merit Pay Scheme form (Office document, 90kB) For use in making a case for a merit payment to recognise those who have successfully delivered a one-off task or project that would not normally form part of their role, or have contributed significantly in some other way that would not normally be expected of their role, and for which there will not be a continuing requirement.  

Unpaid Parental Leave Application Form (Office document, 52kB)

To be completed by individuals who wish to apply for unpaid parental leave under the Parental Leave Scheme.  Note this is different from Shared Parental Leave.
Paternity Leave Form (Office document, 50kB)

Application form to be completed by eligible employees who wish to take up to 2 weeks' paid leave following the birth or adoption of a child.  Further leave for the partner of the mother/main adopter can be taken under the Shared Parental Leave policy.

Pension Salary Exchange
Progression (academic) See the relevant section for procedural information, supporting documentation and forms related to Academic progression
Promotion (academic) See the relevant section for procedural information, supporting documentation and forms related to Academic promotion
Recruitment and Retention Supplements
Removal and Relocation Expenses Relocation/removal expenses in line with the policy can be claimed via the HR and Finance system, MyERP. Click here for instructions.
Shared Parental Leave Please see Shared Parental Leave Forms
Shortlisting record (Office document, 54kB) Pro forma to be used for shortlisting applicants for vacancies (see also the example Shortlisting matrix (Office document, 95kB), for use in assessing applications during shortlisting process)
Sickness absence Sickness absence notification forms, to be completed by staff on return from sickness absence, are held in MyERP.
Staff review and development
  1. Frontline staff with limited or no access to computers.
    Staff in this category can complete a paper review form with their reviewing manager. Contact HR Staff Engagement to receive a copy of the form.
  2. Any staff member with more than one role at the University.
    Staff in this category choose one role to be reviewed on the MyReview online recording tool and the other(s) should be recorded using a paper form. Contact HR Staff Engagement to receive a copy of the form.
Staffing requests

Staffing request forms can be accessed within MyERP.

Study Leave Form for Professional Services Staff (Office document, 52kB) To be completed by an individual who wishes to apply for time off for training in accordance with the Study Leave Policy (support staff) (PDF, 347kB)
Unpaid Leave Application Form (Office document, 52kB) To be completed by individuals who wish to request a period of ad-hoc unpaid leave not covered by Dependants Leave, Compassionate Leave, Unpaid Parental Leave or Study Leave (Professional Services or Academic).

Note: some of the documents on this page are in PDF format. In order to view a PDF you will need Adobe Acrobat Reader

(Back to top)