University of Bristol Job Evaluation Scheme


Introduction

The University has its own job evaluation scheme known as the University of Bristol Job Evaluation Scheme (UBJES), based on an established job evaluation method developed by Korn Ferry Hay Group (formerly known as the Hay Group).  UBJES is used to determine the correct grade for all roles in order that the University can pay fairly in relation to job size.  As the academic role profiles have already been evaluated using the UBJES scheme, the scheme is now used primarily for all Professional Services staff, including those undertaking roles in the faculties. 

At the core of job evaluation is the job description. Each role will either have a unique job description or a generic job description where a number of people do essentially the same job, for example a Precinct Cleaner.  It is essential that the job description is an accurate reflection of the role being undertaken and the job description should therefore be regularly reviewed by the member of staff and their manager in conjunction with the guidance on writing job descriptions.

 Deciding whether job evaluation is required and approval

Whenever seeking to recruit to a vacancy, the School/Division should consider the following questions to determine whether job evaluation is required:

The School/Division are advised to contact HR to seek guidance on whether job evaluation is required, and (if applicable) on the batching process.  It is also important to consider all relevant approvals that are necessary for a new role and this should also be discussed with HR.

Where the role has either never been evaluated, or has changed significantly since any earlier reward evaluation, and it cannot be “batched” with an existing, evaluated role, new role form/job description template (Office document, 71kB) should be completed.  For a role with a current role-holder(s) please refer to the re-evaluation procedure.

UBJES Steering Group

The scheme’s oversight is undertaken by the UBJES Steering Group, which is comprised of representatives from Human Resources, the University’s management, and the trades unions.  The UBJES Steering Group’s role is to provide advice and guidance to the Director of Human Resources on the operation and development of the UBJES scheme.  The Steering Group meets termly, with sub-groups meeting more frequently where necessary to undertake specific pieces of work. 

UBJES –panels, panelists, and duration

Panels

All jobs are evaluated using the same approach, which involves a panel who apply the UBJES methodology directly to a job description. Panels are usually held weekly, and currently on an annual basis around 150 roles (new roles and re-evaluations) go through the UBJES process. It is not possible to publish details of the UBJES methodology, as it is subject to copyright restrictions. 

Panelists

The University’s approach to determining the outcome for a role is via a panel of trained UBJES panelists.  Panel composition consists of a Chair/Technical Advisor from Human Resources, a Management representative and a Trade Union representative, whereby the Trade Union panelist must be from the relevant union which represents the staff group from which the role is based.

The panel’s Chair will present a proposal for the evaluation which will be reviewed by the panel, and a decision will then be reached by consensus.  Optionally a Role Expert may attend the panel from the School/Division where the role is based, to provide clarification and contextual information to the panel. Where a panel are unable to reach a decision by consensus, which may be due to ambiguity in the job description, the role will be sent back to the School/Division with queries. 

Further information is available about our current group of trained panelists.

Duration

The time taken to evaluate a role will depend on whether it is a new role or a re-evaluation because the panel process is slightly longer for re-evaluations.  The average time taken to evaluate a role is as follows:

New roles: 11 working days from when HR send the role to the Reward team in HR, to when the outcome for the role is notified. The role will go to a single panel for a grade outcome.

Re-evaluations: 23 working days from when HR send the role to the Reward team in HR to when the outcome for the role is notified. The role will go to an initial panel, followed by a quality review of the panel’s decision conducted by a technical advisor in Human Resources. At this stage the role will either be finalised, or will be sent to a second and final panel for review and a grade outcome.

For further information on the stages of the process, see the information about the new role and re-evaluation process.