Booking information

**NB: 1 University Walk will be unavailable to book for the whole of August 2017 due to refurbishment works**


Enquiries for residential accommodation should be made directly to:

Institute for Advanced Studies
Tel: +44 (0)117 331 7620 [internal: 17620]

We will advise you whether suitable accommodation is available and provisionally reserve it. Please fill in the accommodation request form (Office document, 13kB) and return to

Terms and Conditions (Office document, 101kB)

  • Your reservation will be passed to the Hawthorns, a support service for the University that provides front-of-house management services on behalf of the Institute for Advanced Studies.
  • This reservation will be confirmed to you directly by the the Hawthorns, Woodland Road, Bristol, BS8 1UQ, and you will be asked to fax or e-mail your acceptance of the terms and conditions.
  • Please note that guest numbers must not exceed those stated on the booking confirmation or the maximum occupancy number of the unit. Only named guests are permitted to stay.
  • For holders of Benjamin Meaker Visiting Professorships, the rent will be settled by the IAS.
  • For all other visitors, payment is due on arrival, through the host department’s internal transfer accounting system or through an online card payment.
  • Personal cheques are not accepted.


Bookings must be confirmed within one month of their provisional arrangement, and no later than two weeks before the arrival date. In the event of cancellation of a booking after confirmation, the rent is still payable in full, unless the accommodation can be re-let. The University reserves the right to cancel any bookings, in which case the liability of the University shall be limited to refunding all monies paid by clients.


Visitors are asked to arrive between 8 am and 8 pm Monday to Friday (unless other arrangements have been made via the host department) and to check out by 10 am on the morning of departure.

  • Please note that access to units may not be available until 12 noon on the day of arrival.
  • In the event of weekend arrival, keys may be left with the University Security Services (who operate on a 24hr/7 day a week basis) at Royal Fort Lodge.
  • There is no resident warden or porter in No 1 University Walk.
  • It is the responsibility of the resident to ensure that keys are returned to Hawthorns Reception on departure.
  • Lost keys will be charged to the resident.

Other terms and conditions

  1. No animals are allowed in 1, University Walk.
  2. There is a no smoking policy throughout the building.
  3. No forms of heating other than those provided are allowed.
  4. Visitors shall not cause or permit to be caused any annoyance to the occupants of other accommodation within the building or to neighbours.
  5. University staff, or their nominated representatives, shall have the right to enter the accommodation at all reasonable times for the purposes of necessary maintenance and cleaning and in emergencies.
  6. The University regrets that it cannot accept any responsibility for loss or damage to the property of visitors however caused.
  7. Visitors must accept responsibility for any damage to university property (or to that belonging to any individual or organisation), other than wear or tear, and for injuries, fatal or otherwise, to any person(s) arising from, or in conjunction with, the use of facilities, unless such damage or injury is caused by proven negligence, willful act or default of the University of Bristol.