Back up your data

Remember - you must not process any confidential or higher level UOB data on a non-UOB computer or store it on a non-UOB storage device. If in doubt about data, seek advice from the IT Service Desk.

QuestionAnswer
How often should I backup my data?
  • If it would be a disaster to lose everything from the last week, then backup more frequently than once a week. If it would be a disaster to lose everything from the last day, then backup more frequently than once a day.
  • You could also create a monthly archive to external hard drive or other storage media. Apart from providing another backup, this also provides a snapshot of work done, which might be useful for audit purposes (for staff) or for documenting learning (for student dissertations and research projects).
What do I need to backup?
  • Anything you consider important or which cannot be easily replaced: for example, your academic work, digital photos and music, work saved to your local computer, etc.
  • Applications do not need to be backed-up as these can be re-installed from the original CDs or from the Internet. You can normally reinstall Windows using the 'System recovery CD' supplied by your computer manufacturer.
What media should I use?
  • The best storage device for backup is an external hard drive. Being external, they can be stored away from your computer, which is useful if your computer is damaged or stolen. Cheaper, lower capacity alternatives include USB memory sticks, CDs and DVDs.
  • UOB provides My Files network storage for students and staff: My Files is your own personal file storage space, accessible from anywhere in the university.
  • There are also external data storage providers, but bear in mind that there may be cost and/or security implications in using these services. Staff, depending on type of data, should seek advice from their local Data Security Officer.
Where should I store backups?
  • Keep multiple backups in different locations but, if they contain sensitive or personal data, make sure that all are kept secure. Staff, depending on type of data, should seek advice from their local Data Security Officer.
What if I don't backup my data?
  • Data recovery is possible, but is expensive and recovery of your data is not guaranteed.