Printouts
Remember that the Data Protection Act and University confidentiality policies also relate to printed data and we must take just as much care of printed data as we do of electronic data.
The following list of advice is not exhaustive:
- Don't leave printouts with restricted or sensitive data where they can be easily stolen or read by unauthorised people.
- Keep printouts with restricted or sensitive data locked away securely. Each time you leave your office lock them in a secure filing cabinet or desk drawer. Locking your office door is also a good idea but is not sufficient; lock sensitive data in a drawer too - otherwise unsecured sensitive data stolen from a locked room has recently been construed as a breach of the Data Protection Act.
- Do not print out any restricted or sensitive data at home.
- Shred all printouts that include restricted or sensitive data - do not, under any circumstances, put printouts with this type of data for recycling.