Filestores

  • Your Microsoft OneDrive account is deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.

Microsoft OneDrive for Business

Microsoft OneDrive for Business is available to all students through Office 365. OneDrive is the best option for those who frequently use their own computer and Office applications (Word, PowerPoint and Excel). OneDrive has the advantage of access online anytime/ anywhere. Microsoft OneDrive for Business allows you to upload and store files and access them from anywhere.

You are provided with 2TB of storage, though there is a limit of 15GB (soon to be 100GB early 2020) for each individual file. You can store your information here and collaborate with others on individual documents or presentations. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)

Microsoft OneDrive supported file names, types and storage information


Office 365 Groups

Office 365 Groups is a service developed with collaboration in mind. It works with the Office 365 tools you already use so that you can collaborate with your teammates when working on a project plan, writing documents, creating spreadsheets, scheduling meetings, or sending emails. Groups in Office 365 let you choose a set of people that you wish to collaborate with so that you can easily set up a collection of resources for those people to share. This includes a shared file storage service.

For more information visit the Office 365 Groups support documentation

Guidance on what to store in Groups and OneDrive

  • Please note that your University Microsoft OneDrive account is deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.
  • We recommend that all staff complete the Digital Information Management Tutorial - InfoSafe.
  • The Central Filestore Service will be replaced by Departmental Filestores in the Cloud. This work has begun and will continue throughout 2020.

Departmental Filestore (sharing internally)

Meant for collaborative admin and work related files where access is needed by multiple people or work areas. This service is for all non-research data within the University. This is a free service that can be requested for departments/schools or faculties. This storage is not connected to an individual account so files saved here will be available after a staff member has left the University.

More information on Departmental Filestore


Microsoft OneDrive for Business

All staff can use OneDrive for Business as their main personal filestore. OneDrive for Business is best for those who frequently work offsite and who use Office applications (Word, PowerPoint and Excel). OneDrive is available online anytime / anywhere and is the default option to save and store Office documents. Microsoft OneDrive for Business allows staff to upload and store files and access them from anywhere.

You are provided with 2TB of storage, though there is a limit of 15GB (soon to be 100GB early 2020) for each individual file. The storage should be used for your own admin and work related data that doesn't need to be shared amongst others. It is also available for transient research data. This is an alternative storage solution to the MyFiles service. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)

Microsoft OneDrive supported file names, types and storage information


Office 365 Groups

Office 365 Groups is a service developed with collaboration in mind. It works with the Office 365 tools you already use so that you can collaborate with your teammates when working on a project plan, writing documents, creating spreadsheets, scheduling meetings, or sending emails. Groups in Office 365 let you choose a set of people that you wish to collaborate with so that you can easily set up a collection of resources for those people to share. This includes a shared file storage service.

For more information visit the Office 365 Groups support documentation

Guidance on what to store in Groups and OneDrive

  • Please note that your University Microsoft OneDrive account is deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.
  • We recommend that all staff complete the Digital Information Management Tutorial - InfoSafe.
  • Departmental Filestore and Staff Intranet Sites will be replaced by Faculty, Divisional and School SharePoint sites by the end of 2020. Find out more about Faculty, Divisional and School Sites.

Research Data Storage Facility (RDSF)

Storage:For research data only and is meant for long term research data storage and access of up to 20 years.

Sharing:The facility has an associated mechanism for the publication of research data via the University Research Data Repository (data.bris.ac.uk/data), both as 'open' or 'controlled' data.

Access:Project PIs need to apply and are then responsible for registering a project and requesting access for individual members.

Research Data Storage Facility(RDSF)


Microsoft OneDrive for Business

All staff and postgraduate research students can use OneDrive for Business as their main personal filestore. OneDrive for Business is best for those who frequently work offsite and who use Office applications (Word, PowerPoint and Excel). OneDrive is available online anytime / anywhere and is the default option to save and store Office documents. Microsoft OneDrive for Business allows staff to upload and store files and access them from anywhere.

You are provided with 2TB of storage, though there is a limit of 15GB (soon to be 100GB early 2020) for each individual file. The storage should be used for your own admin and work related data that doesn't need to be shared amongst others. It is also available for transient research data. This is an alternative storage solution to the MyFiles service. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)

Microsoft OneDrive supported file names, types and storage information


Temporary Network Storage Service

IT Services is provides a Network "scratch storage" spaces for some user groups on application. This storage is intended for large volumes of data that is going to be processed and not held for a long period of time.

More information about the Temporary Network Storage Service (Scratch)


Office 365 Groups

Office 365 Groups is a service developed with collaboration in mind. It works with the Office 365 tools you already use so that you can collaborate with your teammates when working on a project plan, writing documents, creating spreadsheets, scheduling meetings, or sending emails. Groups in Office 365 let you choose a set of people that you wish to collaborate with so that you can easily set up a collection of resources for those people to share. This includes a shared file storage service.

For more information visit the Office 365 Groups support documentation

Guidance on what to store in Groups and OneDrive


Computer hard drive - for data processing

For speed, we recommend that data processing happens on the hard drive and that the data/research is then backed up to OneDrive/RDSF as appropriate.