If you cannot find the answer here, please contact Pure Support
- Open access/full-texts
- Logging in, access
- Emails from Pure
- Research outputs (publication records)
- Research groups
- Background/strategic questions - What is Pure? , Why do we need Pure?, Why did we choose Pure rather than another system?, What improvements to Pure are being planned?, How does Pure integrate with the University website?, Can I import data from Pure into Researchfish?, Does the supplier have access to my data?, I am worried about the quality of my data in Pure – what should I do?, What elements of the data in Pure are publicly visible?, What are the priorities for Pure in 2014-15?
- Postgraduate research students - personal user accounts and visibility on the EBR website
- Other miscellaneous FAQS (in response to Pure focus groups in November 2014)
- How do I improve my personal profile in Pure and on the Explore Bristol Research website?
- Go to our profile guide including adding photos, research descriptions, highlighting content, etc.
- Some of my personal data is incorrect and is not editable in Pure, what should I do?
- My name is displaying incorrectly in Pure
- If you are a personal user or have Person access in Pure you can edit publishing name - select the Edit Profile near your photo and type in your published name in the First and Last name(s) text boxes - remembering to save any changes by clicking the blue button at the bottom of the window.
- Why isn't my PeopleProfiler web site updating when I edit my profile in Pure?
- The PeopleProfiler web site system updates from Pure overnight so you will see changes the day after you update your profile in Pure.
- How do I publish a full-text document the Explore Bristol Research web site? Can you help with copyright and open access issues?
- Add your full-text document to your metadata record in Pure and the system will alert library open access staff - they will check that the document meets publisher's guidelines before they make the record available on the web site. This may take a few days or sometimes weeks. If you urgently need your document to be validated you can email them requesting that they prioritize validating your full text on email@example.com
More about open access publishing >>
- Why aren't my projects in my profile and/or on the web site?
- Basic project information in Pure is sourced from University financial systems. One of the goals of Pure is to expand upon the what has previously been only basic financial information held centrally about projects and we hope that users will add to and enhance the record and make them visible on the website (unless confidential - ensure that there are no publishing restrictions e.g., from the funders). Many project records are not yet visible on the Explore Bristol Research web site unless they have been made visible either by Pure Support, the PI, a local editor, or a coinvestigator (note that PIs, local editors, or Pure Support, can add co-investigators to the record - and then that person will then be able to edit the record) .
More >> See also Where are my projects?/Five steps to finding and retrieving your project.
Logging in, access
- How do I get a Pure personal user account?
- If you are a current member of academic staff of a post-graudauate research student, you will automatically have access to your personal Pure account via Single sign-on (Log in to Pure)
- I'm an administrator - how do I gain access to my faculty or school in Pure?
- I'm honorary staff with publications but do not have a Pure personal user account - can I get access to one?
- Yes. If you wish to access Pure please email Pure Support to request a personal user account - this should be created for you within a few days.
Emails from Pure
- How do I change the frequency of emails from Pure?
- Select your user name on the top right-hand side and you can change your E-mail settings (how often) and message settings (type of message) there - remember to save your changes by clicking the blue button
- Why did Pure send me this message? 'You have the following number of personal tasks waiting: Draft/incomplete research output: 1'
- Pure is alerting you to the fact that you have a draft publication attached to your name - this is a publication that has not been completed and therefore will not display on the web. To check your drafts, select the "Draft/incomplete research output" link on the right hand side when you are logged into Pure, click your publication and a viewing window will appear. If you have completed your publication, change the status at the bottom of the window to “Complete”. If you do not wish to keep the publication, delete it using the red cross on the bottom-right of the screen.
How to edit output records >>
Research outputs (publications)
- How do I import from online sources in Pure?
- How do I set up an automatic scan for research outputs in online databases?
- Select Master data overview>Edit profile>Automated search (on left hand side of profile window).
- What do I do about duplicates? Should I import them when they already exist?
- If the publication is already in Pure, it is possible that there is better quality information on the new imported record. For example, you may wish to download your record from the Web of Science Core Collection, even though it exists already in Pure, to ensure you have access to citation metrics. When you begin importing the new record (See Import from online source) and there are existing duplicates, Pure will alert you with a message View possible duplicates which will appear in red text next to the title text box - click the red text and a window will open for you to compare the records. Once you have checked for any added value in the old record (If there are any fields you wish to transfer to the new record you can copy and paste them in) you can delete the old one. If you are a contributing author or have editing access there will be a red cross on the bottom right hand side of the publication window. If you can see a requirement to delete a record where you are not a co-author (personal users) or you don't have editing access, again email Pure Support giving details of the record you believe should be deleted giving a brief reason (e.g. "duplicate"). See also how to disclaim or claim outputs. You can also leave both duplicates in the system and if they have identical titles the duplicates will be merged for you by Pure Support.
- When I add a group author some of the other authors become invisible - why is that?
- If you select add group author the system defaults to making other authors invisible presuming they are members of the group - however you can change the other authors' status from Hidden to Visible and the authors will be displayed.
- How do I assign individual records to certain school/department editors? This used to be done via Placement which is no longer there.,
- Placement has been re-labelled Managing organisational unit. To enable school/department editors editing access to each of your individual output records - go to Research output managed by>Managing organisational unit which is just below the publication record author list and add the school you wish to have editing control.
- My research group isn't in Pure or Explore Bristol Research or the details need correcting/updating/I am not listed - what do I do?
- To request new groups or updates to existing EBR groups, or if you are in a group but not included in its listings on Explore Bristol Research, email Pure Support with details. If you wish to let us know about a new group we also need the start date (of the group), members of staff who are affiliated to the group, the leader and contact details. More about research groups in Pure >>
- What is Pure?
- Pure was procured in 2011 to provide an integrated Research Information System (RIS) for the academic community. We needed to deploy a new publications management system to replace IRIS and ROSE; one which would reduce the administrative burden on academic staff by harvesting from external sources and ensure the University’s publication record was accurate, complete and publicly visible. We wanted to enable the capture of new research information, including activities, esteem and impact, and provide a mechanism for integrating data across existing corporate systems (including PIMS, SITS, CODA and ORCA).
Pure allows academic staff to manage information about all elements of their research portfolio, including:
- Storing and maintaining research outputs (including harvesting from external sources);
- Adding activities and indicators of esteem;
- Viewing information about funded research projects and adding details for displaying on the web;
- Viewing other research-related information in a single place, e.g. PGRs supervised and recent applications and awards ;
- Creating links between publications, projects and activities etc.;
- Showcasing research portfolios on Explore Bristol Research or elsewhere on the University website;
- Re-using the information in CVs and applications.
- It also provides robust research management information which in turn informs strategic decision making and supports the monitoring and management of the University’s research performance.
- Why do we need Pure?
- In 2011-13, Pure provided the mechanism by which the University managed the development of its REF2014 submission, and preparations for REF2020 functionality are underway. More recently, it has become integral to processes by which we ensure compliance with HEFCE and RCUK open access and open data policies. It is our only institutional repository of research outputs and the only system which supports the management of research institutes, themes and groups. It also underpins our ability to provide research information and data to other applications and websites, e.g. Explore Bristol Research, PeopleProfiler and STaR (the PGR e-Portfolio tool). Without Pure, we would return to a position of considerable inefficiency and duplication of effort, where significant additional resources would be required to manage both data and processes.
- Why did we choose Pure rather than another system?
- Pure was selected following a formal procurement process. It offered a single system to store and maintain research information and was the only system available at the time which would support the development of our institutional REF2014 submission. There are still only a very small number of systems which provide similar functionality; however Pure remains the system which best meets our requirements, both at the institution and individual academic level (see at Statement of Requirements). It offers excellent value for money given the level of functionality it offers and the supplier’s firm commitment to future development. Moreover, we gain enormous benefit from the shared expertise generated by an active and experienced Pure user community, both in the UK and internationally.
- What improvements to Pure are being planned?
- The University is part of a very active UK Pure user community, with representation on the Pure UK steering and user groups. This community plays a critical role in prioritising improvements and developments within the system. Current UK priorities include support for open access (following the publication of the HEFCE REF Open Access policy), research datasets and impact. There are also ongoing programmes of improvement to the user interface and reporting functionality. See also What are the priorities for Pure in 2014-15?.
- Activities and impact models: the Pure activities model underpins our ability to capture information about academic partnerships and relationships with external organisations, including internationally. We had hoped to see improvements to the activities model in 2014 but this work has been postponed by the supplier pending clarification of the relationship between impact and activities in Pure, and data requirements relating to research outcomes collection and Researchfish. We are expecting improvements in these areas in early 2015.
- CV templates: the CV functionality has recently undergone improvements (autumn 2014). These include the ability to create and edit CVs on behalf of other users. The basic data model has been updated and the supplier is working on funder-specific templates. We will issue communications to users when further improvements are available. See our website - Create and edit your CV - for information.
- How does Pure integrate with the University website?
- One of our key priorities for a research information system was to ensure that the system would allow data and information to be re-purposed. This is supported by a number of mechanisms, including:
- CV generation within Pure;
- The Explore Bristol Research ‘portal’ for external display of Pure data and publications (http://research-information.bristol.ac.uk/);
- A Data Integration Service (in development) to allow other applications and websites to capture Pure data, e.g. PGR e-Portfolio STaR. The first part of this, a publications widget, is available.
- Pure – PeopleProfiler integration.
- To support the latter of these, PeopleProfiler currently takes a ‘feed’ from Pure for photos, research interests and publications. The PeopleProfiler system updates from Pure overnight so changes are visible the day after a profile is edited Pure.
- We recognise that there is continues to be an overlap between the profiles displayed by Explore Bristol Research and PeopleProfiler for many schools and faculties. Our Steering Group, led by the PVC-Research, is taking active steps to resolve the issues that exist and explore the options for the future, in consultation with IT Services, the PR Office, the Web Board and the academic community.
- Can I import data from Pure into Researchfish?
- The Research Councils are harmonising on a web-based system called Researchfish to collect information on the wide range of outputs and outcomes from their funding from 2014 onwards. Researchfish was previously used by MRC and STFC, as well as a number of other funders, while AHRC, BBSRC, EPSRC, ESRC and NERC used a system called ROS (Research Outcomes System), which closed in April 2014.
- Although integration with Pure is not currently possible, RCUK has announced that it is expecting the development of more efficient processes for information-exchange with research organisations' own information systems from 2015, and we are very hopeful that interoperability will be achievable in the near future. We have also received reassurance from the Pure supplier that they remain fully committed to supporting an interface with Researchfish once a suitable mechanism is made available.
- Does the supplier have access to my data?
- On the 15th August 2012, Elsevier announced that it had acquired Atira, the developer of Pure, to deepen their “ability to help academic institutions manage and improve research outcomes”. We recognise that the academic community has some concerns about potential conflicts of interest regarding Elsevier, and we would like to provide the following reassurances:
- We host our University of Bristol Pure installation and only give access to Elsevier developers when required to resolve issues with the system. Our contract with Elsevier does not grant them any right, title or licence to, or interest in the University’s Intellectual Property and all confidential information remains the property of the University.
- Pure is now part of Elsevier’s suite of research intelligence tools. This will, in future, enable Pure developers to significantly enhance Pure functionality and improving interoperability between Pure and other systems. It will also offer better long-term security for Pure customers, and a commitment to developments that are essential to the sector, e.g. for REF2020 and beyond.
- I am worried about the quality of my data in Pure – what should I do?
- The implementation of Pure has provided an important first step towards transparency and openness in data and information at the University. While this process has highlighted some data integrity issues in our corporate data sources, the resulting resolution of issues and errors has led to an overall improvement in data quality across the systems with which Pure integrates.
Because some of the information in Pure is brought in from other systems, it is not always directly editable from within the system. You may notice inaccuracies and incorrect data in Pure because some of the information has not been used or made visible in this way before. Detailed guidance on how to report issues is available on our Pure website - What to do about incorrect data in Pure.
- What elements of the data in Pure are publicly visible?
- All information held or created in Pure is subject to carefully managed visibility rules and individual staff are able to decide on the visibility of many of their records. Further information is available on our website: Visibility, confidentiality and who can see what.
- Please note:
- The only personal information about you that will automatically be displayed on Explore Bristol Research is your name, job title, organisation affiliations and contact details similar to those on the University contact directory. You can add other information including a photo and profile description.
- The default visibility setting for research outputs is ‘Public’, although full text documents are only themselves visible once they have been validated by the Library. Legacy IRIS records that were marked as sensitive in IRIS have been transferred to Pure with the visibility status of ‘Sensitive - only visible to users logged into Pure’.
- Currently, only Research Council and TSB funded projects are automatically visible on Explore Bristol Research. The default visibility setting for all other CODA projects that appear in Pure is ‘Sensitive’ and therefore they will be visible only to University of Bristol staff who are logged in to Pure. You can change the visibility setting to ‘Public’ for projects that you would like to appear on Explore Bristol Research. Please be aware that projects which are highly confidential should always have the visibility setting changed to ‘Highly Confidential’.
- The default and non-editable setting for all applications and funding records from ORCA is ‘Highly Confidential’ and therefore the information is not visible or searchable to any University of Bristol staff except those listed on the application and a small number of high-level administrators.
- What are the priorities for Pure in 2014-15?
- Data integration service: we are working with the Enterprise Architect and the Master Data Integration Project team to configure a data service for Pure. This will allow other applications and websites to capture and visualise Pure data. We are currently focusing on the requirements of the PGR e-Portfolio Project, which intends to present some Pure data within STaR.
- Pure dashboards and research reporting: the recently acquired Pure Research Intelligence module allows us to configure and share reporting dashboards to specific users. We are working closely with the University research institutes in the first instance but intend to widen access to Pure reporting functionality in the near future.
- Keyword taxonomies: we will be considering the relative benefits of a range of existing keyword taxonomies, e.g. RCUK, WOS, ResearchResearch, Library of Congress, with a view to installing one or more managed taxonomies of keywords in Pure towards the end of 2014.
- Student module and PGR profiles: the Pure student module is being launched in autumn 2014 and will give PGR students the same functionality as academic staff, including a full profile on EBR. In the future, it will also provide the functionality and workflow to support the deposit of (and, in future, open access to) PGR theses.
- Support for Open Access: working with Open Access Steering Group and Task Group, we will be implementing new functionality and workflows in Pure that will enable the University to support compliance with RCUK and HEFCE (REF) open access policies.
- Explore Bristol Research developments: in September we will be releasing a small number of developments to Explore Bristol Research to improve the functionality and usability of the site, including more dynamic content on the home page and the inclusion of features to better support open access.
- Capturing impact: we are working with the University Research Committee and Impact Working Group to consider how we might use Pure to capture impact across the institution.
- Strategic review: we are carrying out a strategic review of Pure at the end of 2014. We will be conducting a series of focus groups with users to explore perceptions and experiences of using Pure in the two years since its launch and a full technical review with IT Services. The outcomes of these will be reported to the Steering Group at the end of 2014.
Postgraduate research students - personal user accounts and visibility on the EBR website
- I am a postgraduate research student, how to I get access to Pure and a personal user account?
- I have recently begun my studies, why isn't my public profile visible?
- New PGR students will be given personal user accounts shortly after their start date and they will be contacted to check that they are happy to have their profiles made public on the Explore Bristol Research website. Their public profiles will appear, if they do not opt out, on 6th/7th of the subsequent month.
- Why do postgraduate research students have access?
- PGR research activity is an important element of University research and business. The benefits for PGR students having Pure personal user accounts are the same as they are for academic staff - i.e., they have a personal web profile, they can manage research information in one place, add their own records including downloading the output records from online sources. For more about benefits, etc, go to About Pure
- What can postgraduate research students do in Pure?
- PGRs can create and edit most of the same types of content and have similar access to that of academic staff personal users i.e., their own information, such as outputs they have authored or co-authored, activities they have added, etc. The difference between a PGR and staff personal user accounts is that PGRs do not have access to projects, applications or impact content types.
We suggest to Bristol students that you
- Add your photo to their Pure personal profile
- Add your PhD projects or interests to the free-text research interests in your personal profiles
- Add activities to your profiles
- Postpone adding your thesis full text to the Bristol student thesis content type area until we have finalized the wording of the licence agreement. If you have any queries about this please contact Helen Newnham
- I'm a supervisor and my external (non-Bristol) students are not being displayed in Pure.
- Pure sources its information from the student system, SITS and currently external students are not usually recorded in SITS. We suggest that you mention the student in your research interests text if you wish to include this information in your web profile.
Other miscellaneous FAQS (in response to Pure focus groups in November 2014)
- Can you edit project titles?
- Not directly in Pure as the information is sourced from Finance systems, but you can email Purefirstname.lastname@example.org specifying the updates you require and we will pass your message onto the Finance team who will make the changes.
- What is the Managing organisational unit field in output records (used to be placement?)
- This is the school or research group which has editing access to that record.
- Why aren’t email addresses on Explore Bristol Research EBR?
- Email addresses were not part of the initial requirements. However we hope that email addresses will be added to EBR profiles in 2015
- Is there any citation information?
- If your output record was downloaded from Scopus or previously from Web of Science, there may be citation information available More about citation metrics
- Does Google find information in EBR?
- EBR is Google-friendly and is likely to be among the results of a search in Google and other search engines. Search engine results will often be found linking to PeopleProfiler websites where output records and other profile information is sourced from Pure.
- What are Pure's reporting capabilities?
- Reporting is being developed in Pure currently – please contact Pureemail@example.com with your reporting requirements and, if we can, we will design a report to meet your needs.
- What is ResearchFish? Do I need to know about it?
- Can I be selective about what is visible on EBR?
- You can decide which records are visible to external users on the web - and which are not - in the case of all your outputs, activities and projects. However your personal profile’s visibility is not editable and the default setting is visible. More about visibility, confidentiality and who can see what
- What are the rules around project visibility?
- Are Pure projects only funded projects?
- Information about externally-funded-only research projects are loaded automatically into Pure from University Finance systems. You can add your own projects if they don’t come into this category. Go to Adding additional information to funded projects
- Do publications have coversheets?
- Yes, all full-text PDF publications automatically have coversheets when downloaded from Explore Bristol Research
- How can I remove myself from a paper when it's not mine?
- Select the Research Output option on the left hand side to show your full list of outputs. Hover over the entry you wish to disclaim and a cog will appear. Select Not mine - disclaim content. The Pure support team will edit the record for you.
- Why are all applications recrods 'Highly Confidential', what does that mean?
- The Highly Confidential classification is applied to most application records in Pure to prevent other users from viewing them as these applications may be successful or unsuccessful – they are marked in this way to protect the privacy of the PI’s records. More about application records
- Can additional external people be given an EBR profile?
- Honorary academic staff can be given an EBR profile, if appropriate. External staff cannot.
- Can you get feeds to UoB websites?
- Is there a quick guide?
- How far back should I go?
- We are in the process of writing a one-page list of priority actions for academics, which will include content to focus on and time frames to go back to. This will be available in early 2015.
- Can I have some training?
- How do projects become visible on EBR?
- I had 2 out of 8 projects displaying – who decided which ones should be visible, and when did, or does, this happen?
- There are two main reasons why some projects are visible:
- UK Research Councils and the Science and Technology Facilities Council are automatically visible on EBR. For more information go to Project and funder visibility on Explore Bristol Research
- Project PIs have the option to make their projects visible as they will be aware of any restrictions where applicable.
- Could MyReview pull information from Pure?
- Not currently, but this is being investigated.
- Is Pure here to stay at UoB? Will data be there in perpetuity?
- We guarantee the integrity and security of your data. Pure is a long term acquisition and though we cannot guarantee that we will be using Pure to store Bristol’s research information forever, at some point in the future if we were to use a different system the information in Pure would be migrated into the new system.
- Is there open access training?
- The open access team in the library are currently developing their training framework and delivery.
- Is it difficult to find groups in Pure and extract the information for each group?
- It is straightforward to filter for group records. In each content type, e.g. in the research output section (and the same applices to activities or projects) , filter for Organisations. To do this, use the cone and plus button at the top of the window under the long search bar to select Organisation>[name of group] More about filtering for information
- How does Pure work with EBR?
- The Explore Bristol website (EBR) sources its information from Pure and most Pure content can be made visible – at the bottom of each record a drop-down box offers the user options on visibility. Broadly all outputs, projects, activities, current staff, current research students and records associated with departments/schools/research groups can be seen. For more information see Visibility, confidentiality and who can see what . Records that are not visible on EBR include applications, financial information related to records, and personal details such as date of birth.
- Where did the maps go?
- Users used to be able to display Google maps of the events they had attended. In view of the limited usefulness of displaying this type of location information and measuring this against the slowing down of profile page download times the decision was taken to remove the maps from personal profiles.
- What is meant by pre-print?
- Will there be a teaching section in Pure soon?
- The Pure software suppliers (Elsevier) have implemented a teaching module for their US customers and this is now (2015) a candidate for UK Universities.
- How are academics in other universities getting on with Pure who have had Pure for longer than UoB?
- There are 22 UK Universities who use Pure (see the complete list of Pure clients). Each University has a set of priorities for Pure implementation, some which differ from Bristol’s priorities. Some UK universities do not have a Pure-driven public-facing website, some use modules that we don’t (e.g. the Pure Award Management module). All UK Pure universities share our interest in developing Pure to support open access and to assist with RCUK outcomes reporting.
- Is it possible to see someone else’s information in Pure?
- Yes, you can view (though not edit) most non-confidential information in Pure. This is done by removing the filter for just your own information and adding a filter for someone else’s information or some other criteria such as grouping outputs by school or group. Guide to filtering
- Are EBR webstats available?
- Individual webstats about people and/or outputs are not available yet in Pure but this development is planned for the future. In the meantime, the files below are sample analytics from 2014.