Adding and editing research outputs (publications) in Pure

Pure is the University’s publication management system and full-text repository.

Create research outputs from template

Log into Pure (https://research-information.bris.ac.uk/pure) using your usual UoB log-in details and select either the “+” sign which appears when you hover over the left-hand-side Research output link [ or select the green Add new button ].

Pure editors can view the publications associated with their organisation/faculty/school.

Hover over the Research output link on the left side of the screen, select the “+” symbol (see image above) . Now you can choose an appropriate method for creating a research output in Pure. Select the appropriate output type and an empty template will open:

The selected research output template will open to allow you to add details of your research output. Please ensure that you complete all mandatory fields, indicated in Pure by a red asterisk, otherwise you will be unable to save the record.

Other fields to note:

If you are an academic using your own Pure account you will be automatically added to the bibliographic record as an author. To add co-authors, click on the button Add person

Editors - you can make editorial changes here - e.g., from internal to external or vice versa - select the Edit button next to their name...more below.

[Personal users - you can claim or disclaim records - see Change incorrectly-assigned publications]

Import from online source

Currently you can import publication data to Pure from various sources: Scopus, ArXiv, and PubMed. These collections are available until further notice.

You can also set up automated scans in Pure that will inform you about any new publications added to these databases with the author name matching your name - How to set up an automatic scan)

To import a publication from an online database, select the large green button Add new in the top right corner. A new window will open: click on the section Research Output on the left navigation section, then Import from online source and choose the source you want to use.

Citation metrics related to records previously imported from Web of Science are now available from Scopus.  Publications harvested from Scopus will include citation metrics and Field-Weighted Citation Impact ratios ( more about citations and Field-Weighted Citation Impact ratios).

Selecting the online source opens a new window. Enter your search terms as appropriate …

…and select Search to display the results.

You do not need to complete all of the search fields but if your search term is very general or common, it might take the external database a long time to send back results to Pure, so it's better to use more specific search terms.

Click Import next to the publication to start the import process. A new window will open and Pure will attempt to match the imported information with information already held in Pure. Because this matching is by name only, this can sometimes result in the wrong authors or wrong journal titles being assigned to your publication.

Duplicates

If there is a red text note by the title (see image) alerting you to possible duplicates - click the red message to go to the relevant record. You may wish to download your record from Scopus, even though it exists already in Pure, to ensure you have access to citation metrics.   Once you have checked for any added value in the old record (If there are any fields you wish to transfer to the new record you can copy and paste them in) you can delete the old one. If you have editing access there will be a red cross on the bottom right hand side of the publication window - otherwise email pure-support@bris.ac.uk and the team will merge the records for you. You can also leave both duplicates in the system if they have identical titles as the duplicates will be flagged automatically to Pure support and merged for you by the team as soon as possible.

You can also edit the author list from this screen if needed. If an author is incorrect, click edit next to the name and either edit their details, or replace with a different author.

Any research groups that authors have been linked with in Pure will be automatically attached to the research output record. If the publication is not relevant to a research group, you can remove the research group from the research output record by clicking on the minus sign displayed next to the group name.

Select the blue Save button‌ to create the record. You can always re-edit the research output record at a later date by clicking on the title from your personal overview page.

Set up an automatic scan for research outputs

You can set up Pure to scan online sources for your publications and send you a message when a new research output has been found.

To set up a scan select Edit profile - a new screen will appear - select Setup scan for publications in online sources on the left side of the window. Choose the relevant database and add the versions of your name to be scanned for. In the yellow box, Pure will suggest some name variants that you might like to use. Remember to select the blue Save button‌ when you have finished. You can change your settings at any time.

The initial scan will search for publications in the last 730 days. The consecutive scans will then take place once a month. Please note that the same research output may exist in more than one database. Therefore if you set up an automatic scan from two or more online databases, Pure will notify you for each instance of the research output.

Once the possible matches have been found, they will appear on your to-do list which is on the right-hand section of your Pure personal overview screen.‌

If you have selected the option to be informed by email of any new research outputs, you will receive a notification email. Possible matches will also be displayed when clicking on the green Add new button on your Pure personal overview screen.

Select Possible matches in… to open a list of publications. You can now import the publication by selecting Import, or remove the publication from the list by selecting the Reject button.

Import from file (BibTeX and RIS files)

To import a publication from file, log on to Pure and click on the large green button Add new in the top right corner. Select Import from file on the left side bar underneath ‘Research output’. Select the file type which you will be uploading. Either browse for the relevant RIS or BibTeX file and select Import, or copy and paste the relevant code into the text box and select Import.

Pure matches the imported author details with information about people already held in Pure. Check these matches and if a match is incorrect, select the drop down arrow next to the incorrect match and pick the correct option. Matching the internal University of Bristol co-authors to the publication means that the research output will also be added to that person’s Pure profile and the co-author will not import this publication in Pure for the second time.

Pure will also match imported details of the journal and publisher with information already held in Pure. Once you are satisfied that the information is correct, click the blue Import button.

Pure will then import the information from the file into a Pure research output template. A completed template of the record will be shown. Check through the details and add or edit any extra information as necessary, ensuring that you fill in all mandatory fields, indicated by a red asterisk, otherwise you will be unable to save the record.

Other fields to note:

You can also edit the author list from this screen if needed. If an author is incorrect, click edit next to the name and either edit their details, or replace with a different author.

Any research groups that authors have been linked with in Pure will be automatically attached to the research output record. If the publication is not relevant to a research group, you can remove the research group from the research output record by clicking on the minus sign displayed next to the group name.

Please make sure to check that the data in the template are accurate and select the blue Save button‌ to create the record. You can re-edit the research output record at a later date by clicking on the title from your personal overview page.

Change incorrectly-assigned publications

Disclaim research outputs (personal users only. [Editors - add and remove authors])

You may log into Pure and find that publications have been incorrectly added to your profile during import of legacy data or by another researcher adding his/her publications. This may be due to the presence of a co-author with a name similar to yours and the software making an incorrect match. To disclaim a publication, or to flag up that you would like a duplicate entry removing from your list, click on the Research Output option on the left hand side to show your full list of outputs. Hover over the entry you wish to disclaim and a cog will appear. Select Not mine - disclaim content.

A new window will pop up with an option for you to send further information to the University of Bristol Pure support team, who will make the relevant changes.

Remember to click on the blue box Disclaim this content and this will save and send your request.

Claim research outputs

The opposite situation can also be found. If there is a publication that already exists in Pure that you feel should be included in your list, you can search for it and 'claim' it. To search for it, go to the Research Output section and remove the My content filter. Search for the research output and hover your mouse over the entry you wish to be added as an author to.

A 'cog' will appear. Select Mine - claim content.

A new window will pop up with an option for you to send a message with a reason or other information to the Pure support team, who will make the relevant changes.

Remember to click on the blue box Claim this content and this will save and send your request.

Editors - add and remove authors

Delete a publication

It is possible to delete a research output record from Pure, however this facility should only be used where a research output has been created in error. You can delete a record by clicking on the red cross at the bottom right hand side of the record: 

If you have been incorrectly added as an author on a research output, please use the disclaim this record rather than deleting the record. Deleting records in Pure will result in a permanent deletion of the record from the system and the record will be deleted from all of the co-authors profiles in Pure.

Retract a publication

If at any point in the future an output is retracted, please indicate this in Pure. Full guidance can be found on our retractions webpage.

Publication types in Pure

Pure allows you to enter information about many different types of research outputs, from traditional printed publications such as books and journal articles to other forms such as patents and multimedia content. Research outputs can be added to Pure by completing a template specific for each type of contribution.

Most of the categories will display further explanations if you hover over the type of output with your mouse.

Conference materials in Pure

Please note that there are several possible ways to add information about conference contributions to Pure, depending on the nature of the material. If your contribution is a conference paper or abstract published in a conference proceeding, please use the template Chapter in Book / Report / Conference proceeding.

If your contribution is a paper or a poster (not published in a proceeding), please use the template Contribution to conference.

You can also add details about conferences that you have organised, chaired or attended (without presenting) as an Activity in Pure

Editorial work

Editorial activity and peer-review of publications should be added to Pure as an Activity, rather than as a research output. ‌You can also use the search box (bottom left-hand corner of the templates window) if you are unsure which type of record to choose For more information about how to add an activity in Pure go to the Pure activity guide

Citation metrics

You will be able to view citations metrics in Pure but not on the Explore Bristol Research web site. These statistics will be refreshed periodically. From mid-January 2015, Scopus replaced Web of Science as a source for harvesting publications metadata into Pure. This move is an overall improvement for Pure users as Scopus's broader coverage means that more academics will be able to harvest their publications into Pure. Publications harvested from Scopus will include citation metrics and Field-Weighted Citation Impact ratios. These will be available from the Metrics tab.

To view the citation metrics attached to an output record, if there are any available, select the record from your overview or from the Research outputs section, and select Metrics on the top left hand side in the record window

Here is an example: