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Adding and editing research outputs (publications) in Pure

Pure is the University’s publication management system. Research output records previously held in IRIS and ROSE were transferred into Pure in August 2012.

Adding Full texts and other actions

Create research outputs from template

To add a research output, log on to Pure and click on the green Add new button at the top right side of the screen:

Personal user view
personal user screen, add new

or editor view (administrators or any staff editing for other users)
personal user screen, add new

Pure editors can view the publications associated with their organisation/faculty/school. Search for individual authors from the top search bar.

A new window will open; select Research output on the left side of the screen. Now you can choose an appropriate method for creating a research output in Pure. Select the appropriate output type, and an empty template will open:

output template

The selected research output template will open to allow you to add details of your research output. Please ensure that you complete all mandatory fields, indicated in Pure by a red asterisk, otherwise you will be unable to save the record.

Other fields to note:

If you are an academic using your own Pure account you will be automatically added to the bibliographic record as an author. To add co-authors, click on the button Add person:

Add person or author

You can search for internal authors (current and past Bristol staff and postgraduate research students) or create a new external person. Notice that if you click Edit opposite the person’s name, you can select the role of the contributor (for example if you are an editor rather than an author). Change order of authors by clicking up and down arrows, and remove a person by clicking on the minus sign.

Any research groups that you have been linked with in Pure will be automatically attached to the research output record. If the publication is not relevant to a research group, you can remove the research group from the research output record by clicking on the minus sign displayed next to the group name.

Finally, select Save to create the record. You can re-edit the research output record at a later date by clicking on the title from your personal overview page.

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Import from online source

Currently you can import publication data to Pure from three different sources: Web of Science, ArXiv, and PubMed.

You can also set up automated scans in Pure that will inform you about any new publications added to these databases with the author name matching your name:

Personal user view
personal user screen, add new

or editor view (administrators or any staff editing for other users)
admin screen, add new

To import a publication from an online database, select the large green button Add new in the top right corner. A new window will open: click on the section Research Output on the left navigation section, then Import from online source and choose the source you want to import from. ( In the future we plan to update citation metrics for publications imported from Web of Science.)

Selecting the online source opens a new window:

Select from online source

Enter your search terms as appropriate …

…and select Search to display the results.

Please note that you do not need to complete all of the search fields but if your search term is very general or common, it might take the external database a long time to send back results to Pure, so it's better to use more specific search terms.

Click Import next to the publication to start the import process. A new window will open and Pure will attempt to match the imported information with information already held in Pure. Because this matching is by name only, this can sometimes result in the wrong authors or wrong journal titles being assigned to your publication.

check matches

Pure matches the imported author details with information about people already held in Pure. Where no match is found, a red box No match is displayed and Pure will create an external author.

Please take care to check these matches. If a name has been incorrectly matched, select the drop down arrow next to the name and pick the correct option.

Matching the internal University of Bristol co-authors to the publication means that the research output will also be added to that person’s Pure profile and the co-author will not import this publication in Pure for a second time.

Pure will also match imported details of the journal and publisher with information already held in Pure.

Once you are satisfied that the information is correct, click the blue import button. A completed template of the record will be shown.

completed template

Check through the details and add or edit any extra information as necessary.

You can also edit the author list from this screen if needed. If an author is incorrect, click edit next to the name and either edit their details, or replace with a different author.

Any research groups that authors have been linked with in Pure will be automatically attached to the research output record. If the publication is not relevant to a research group, you can remove the research group from the research output record by clicking on the minus sign displayed next to the group name.

Select Save to create the record. You can always re-edit the research output record at a later date by clicking on the title from your personal overview page.

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Set up an automatic scan for research outputs in online databases

You can set up Pure to scan online sources (Web of Science, ArXiv, and PubMed) for your publications and send you a message when a new research output has been found.

To set up a scan select Edit profile - a new screen will appear - select Setup scan for publications in online sources on the left side of the window:

edit profile

Choose the relevant database and add the versions of your name to be scanned for. In the yellow box, Pure will suggest some name variants that you might like to use.

add variants

Remember to click Save when you have finished. You can change your settings at any time.

The initial scan will search for publications in the last 730 days. The consecutive scans will take place every 7 days. Please note that the same research output may exist in more than one database. Therefore if you set up an automatic scan from two or more online databases, Pure will notify you for each instance of the research output.

Once the possible matches have been found, they will appear on your to-do list which is on the right-hand section of your Pure personal overview screen:

to-do list

If you have selected the option to be informed by email of any new research outputs, you will receive a notification email. Possible matches will also be displayed when clicking on the green Add new button on your Pure personal overview screen.

Select Possible matches in… to open a list of publications. You can now import the publication by selecting Import, or remove the publication from the list by selecting the cross.

Import from file (BibTeX and RIS files)

To import a publication from file, log on to Pure and click on the large green button Add new in the top right corner:

Personal user view
personal user screen, add new

or editor view (administrators or any staff editing for other users)
admin user screen, add new

Select Import from file on the left side bar underneath ‘Research output’. Select the file type which you will be uploading:

Import from file

Either browse for the relevant RIS or BibTeX file and select Import, or copy and paste the relevant code into the text box and select Import.

Import from bibtex

Pure matches the imported author details with information about people already held in Pure. Check these matches and if a match is incorrect, select the drop down arrow next to the incorrect match and pick the correct option. Matching the internal University of Bristol co-authors to the publication means that the research output will also be added to that person’s Pure profile and the co-author will not import this publication in Pure for the second time.

Pure will also match imported details of the journal and publisher with information already held in Pure. Once you are satisfied that the information is correct, click the Import button.

Pure will then import the information from the file into a Pure research output template. A completed template of the record will be shown. Check through the details and add or edit any extra information as necessary. Please ensure that you fill in all mandatory fields, indicated by a red asterisk, otherwise you will be unable to save the record.

Other fields to note:

You can also edit the author list from this screen if needed. If an author is incorrect, click edit next to the name and either edit their details, or replace with a different author.

Any research groups that authors have been linked with in Pure will be automatically attached to the research output record. If the publication is not relevant to a research group, you can remove the research group from the research output record by clicking on the minus sign displayed next to the group name.

Please make sure to check that the data in the template are accurate and click Save to create the record. You can always re-edit the research output record at a later date by clicking on the title from your personal overview page.

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Add a full text document

Adding a full-text document in this way automatically deposits a record in Pure’s own repository. Staff from the University of Bristol library will check the publisher's copyright status on full-text documents uploaded into Pure. More about open access publishing

To add a full-text document, click on the publication to open the record, scroll down to the section Documents and click Add document.

Add full-text document

A new window will open - browse for the document on your computer and select it. You can also specify which version of the document you are adding and set its visibility (this setting only affects the full-text document itself and not the visibility of the bibliographic record associated with it).

Full-text diagram displaying drop-down options

You can set the publishers' embargo date on the document if necessary here. This means that the document will not be displayed on the University’s Explore Bristol Research web pages until the embargo date has passed.

Romeo colour

Pure will alert library staff if you upload a published text and they will check that the document meets publisher's guidelines before they make the record available on the web site. They can change the record to "Validated" but most users to don't have access to the validate option in Pure. It may take a few weeks for library staff to get to your document. If you urgently need your document to be validated you can email them requesting that they prioritize validating your full text on open-access@bristol.ac.uk

If you have any questions about the copyright status of your publications and what versions you can make publicly available through open access, please consult the University of Bristol library's information on open access publishing or contact the Library open access team on open-access@bristol.ac.uk.

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Change incorrectly-assigned publications

Disclaim research outputs

You may log into Pure and find that publications have been incorrectly added to your profile during import of legacy data or by another researcher adding his/her publications. This may be due to the presence of a co-author with a name similar to yours and the software making an incorrect match. To disclaim a publication, or to flag up that you would like a duplicate entry removing from your list, click on the Research Output option on the left hand side to show your full list of outputs. Hover over the entry you wish to disclaim and a cog will appear. Select Not mine - disclaim content.

A new window will pop up with an option for you to send a message with a reason or other information to the University of Bristol Pure support team, who will make the relevant changes.

disclaim status

Remember to click on the blue box Disclaim this content and this will save and send your request.

Claim research outputs

The opposite situation can also be found. If there is a publication that already exists in Pure that you feel should be included in your list, you can search for it and 'claim' it. To search for it, go to the Research Output section and remove the My content filter by unticking the box beside 'My content'. Search for the research output and hover your mouse over the entry you wish to be added as an author to.

A 'cog' will appear. Select Mine - claim content.

claim status

A new window will pop up with an option for you to send a message with a reason or other information to the Pure support team, who will make the relevant changes.

add this to my content

Remember to click on the blue box Claim this content and this will save and send your request.

Delete a publication

It is possible to delete a research output record from Pure, however this facility should only be used where a research output has been created in error. If you have been incorrectly added as an author on a research output, please use the disclaim this record rather than deleting the record. Deleting records in Pure will result in a permanent deletion of the record from the system and the record will be deleted from all of the co-authors profiles in Pure.

Publication types in Pure

Pure allows you to enter information about many different types of research outputs, from traditional printed publications such as books and journal articles to other forms such as patents and multimedia content. Research outputs can be added to Pure by completing a template specific for each type of contribution.

Most of the categories will display further explanations if you hover over the type of output with your mouse.

Conference materials in Pure

add conference

Please note that there are several possible ways to add information about conference contributions to Pure, depending on the exact nature of the material. If your contribution is a conference paper or abstract published in a conference proceeding, please use the template Chapter in Book / Report / Conference proceeding.

If your contribution is a paper or a poster (not published in a proceeding), please use the template Contribution to conference. Please note that you can also add details about conferences that you have organised, chaired or attended (without presenting) as an Activity in Pure

Editorial work

Editorial activity and peer-review of publications should be added to Pure as an Activity, rather than as a research output.

add activity

You can also use the search box (bottom left-hand corner of window) if you are unsure which type of record to choose

For more information about how to add an activity in Pure go to the Pure activity guide

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