Policy page imageThis section sets out the formal health and safety structure of the University. At the heart of this is the group health and safety policy and statement of intent endorsed by the Chair of the Board of Trustees and the Vice-Chancellor and supported by the formal organisational structure, describing how roles and responsibilities cascade through the organisation’s management and supporting committee structures.

University safety policy

Subject-specific policies

Where a subject-specific policy does not exist, the University expects compliance with recognised national and international standards. University health and safety guidance documents are available to help you to achieve this but please contact us if you require further advice.

Policy approval process

Prior to its authorisation, health and safety policy is required to be subject to a suitable process of consultation. That consultation should be appropriate to the potential impact of the policy, it should take into account the degree of risk of the subject matter and how extensive the impact will be across faculties and divisions. The Adviser leading the development of the policy should plan the process in advance, taking guidance on the form of the consultation from the approval process flow-chart, leading to its authorisation by the appropriate officer or committee.

Following authorisation, the policy lead must ensure that a suitable process is followed to publish, communicate and implement the policy, and then review its effectiveness.

The policy approval process flow-chart can be downloaded below.

Published document name: policy-approval.pdf

Version: 1.0

Date of publication: May 2016


Download the policy approval process flow-chart (pdf, 176 kb)

Trade union safety representative reports

The University recognises the importance of trade unions in the creation of an effective health and safety management system and is committed to consultation and dialogue in order to achieve this aim. Trade union safety representatives are appointed by the local branch of the trade union concerned. Each appointment should be notified to the Director of Health and Safety.

The process of formal consultation on matters of University health and safety policy is made through the Health and Safety Consultative Committee. school or unit health and safety committees provide the opportunity for further consultation and contribution to the effective management of health and safety.

The safety representative report form below should be completed by trade union safety representatives upon identification of any hazard, incident or complaint.

Published document name: tu-rep-form-fo.doc

Version: 1.0

Date of publication: December 2008


Download the report form template (doc, 271 kb)

In line with the Safety Representatives and Safety Committees Regulations 1977, safety representatives are required to record and draw the employers’ attention to unsafe and/or unhealthy conditions. Safety and Health Services in conjunction with the Trades Unions have drawn up a report form to be used by all trade union safety representatives.

The procedure can be summarised:

  • A representative sends a completed form to Safety and Health Services.
  • A copy of the report form should be kept by the sender for their own records.
  • Safety and Health Services forwards a copy of forms received to the Chair of the Joint Unions Safety Committee.
  • Safety and Health Services will lead the response to the information received on a form.
  • Safety and Health Services will respond to the representative within 2 weeks of receiving a form.

If any serious matters that pose an immediate threat to health and safety are identified Safety and Health Services must be informed as soon as possible. If you have any queries regarding completion of this form please contact Safety and Health Services.


We are currently consulting on the University health and safety documents or procedures below. The Health and Safety Executive also undertake public consultations from time to time which you can take part in.