Staff parking

Staff car parking on the University Precinct and satellite sites is managed by a system of annual permits and daily coupons. To park in any General car parking space (i.e. not Departmental or Disabled), staff must hold a current staff parking permit and display a valid coupon in their vehicle.

Permits are allocated to staff according to a set of needs-based criteria, as defined in the University Precinct Parking Policy Summary (2018) (PDF, 866kB)‌. Except for those with a disability, only staff whose home address is more than two miles from the centre of the Precinct can apply for a parking permit. Staff with a disability or other condition affecting their mobility can apply separately for a disabled parking permit. Further guidance is available on the Disabled staff and student parking page

The University encourages staff to car-share wherever possible. Special permits with 30 days’ free parking are available to members of registered car-share teams. For further information, visit the Car share parking page.

Staff parking permits are generally valid for 12 months from August 1st until July 31st (the permit year) but may be renewed annually. Coupons for a minimum of five days’ parking are available for permit-holders to buy at a daily price set in line with their annual salary. 

When to apply

Staff are invited to submit permit applications in one main round each year. Subject to available capacity, a further interim round may take place later in the permit year. New members of staff can apply for parking permit in the next available application round after they join the University, subject to their details being available on the relevant University systems. All staff parking permit holders are required to re-apply for their parking permits each year.

      From May 2018, you can apply for a parking permit using the new online permit management system.

      For the 2018-19 permit year, general staff parking applications may be submitted from 29th May until the closing date of 6th July 2018.

      Only applications submitted before the deadline of 5pm on 6th July will be considered for permits valid for the full permit year starting                1st August.

Subject to the availability of additional permits, a further interim application round will be held later in the year for new members of staff and any unsuccessful applicants from the previous round. The dates of any interim application rounds will be published on the Precinct car parking page as soon as they are confirmed.

How to apply

Before applying for a parking permit, staff should check they are eligible to apply under the two-mile exclusion rule using the Staff postcode checker.

To apply, you first need to register for an account on the permit management system:

You can then complete the appropriate online questionnaire and upload any supporting documents required.

As part of the application, you will need to demonstrate how long it would take you to get to work by public transport, using the Traveline online journey planner. Advice on how to obtain your public transport journey plan from Traveline is available to download in our Traveline guidance (2018) (PDF, 2,481kB).

Any member of staff who does not have regular access to University IT systems should seek support in making an online application from their line manager and/or attend one of the advertised advice sessions during the 2018 permit application round.

The online questionnaire itself provides instructions and links to further guidance on how to complete your application. 

Prior to submitting an application, staff should note that all permit-holders must abide by the University’s Parking Terms and Conditions. 

Caring and unsocial hours

Additional evidence will be required for applications made under the other criteria of parental responsibilities, caring responsibilities or unsocial working hours. The Staff caring status form (PDF, 1,278kB) and Staff unsocial hours form (PDF, 913kB) are available to download here or directly from your online application. 

Please note, you should download each of the template forms above to your computer and save a completed version before uploading it to your application. Please do not attempt to complete these forms in your web browser as your progress will not be saved.

Honorary staff

Honorary staff are required to complete the Honorary staff supporting information form (PDF, 1,276kB) and submit this with their application. 

Car sharing

If you’re part of a formal car-share team registered on the University's online car-sharing system, you can apply for a car-share parking permit once you've applied for a staff permit.  

How applications are assessed

Staff parking permit applications are assessed at the end of each application window. Applications are allocated a score against each of the needs-based criteria as defined in the University Precinct Parking Policy Summary (2018) (PDF, 866kB)‌, including journey time to work by public transport. A target score is set each year according to the volume of applications and the level of parking spaces available. 

To ensure sufficient parking spaces are available for the number of permit-holders, only applicants achieving the target score or higher will be allocated a permit. There is no right to appeal, but unsuccessful applicants may reapply in any subsequent interim application round in the same permit year.

Using your staff parking permit

From August 2018 onwards, issued staff parking permits will be virtual. If you have a virtual permit, you no longer need to display a paper one in your vehicle. Successful applicants will be issued with a virtual permit specific to the vehicle or vehicles registered against it. Only one vehicle can use the permit at a time, but you can change the vehicle(s) registered against your permit by updating the details via the online system.

To park in any General car parking space (i.e. not Departmental or Disabled), permit-holders must display a valid parking coupon in their vehicle. Staff permit-holders can order parking coupons using the online system, allowing 10 working days for delivery via internal post. If required at short notice, staff permit-holders may also purchase coupons from Security Services at Royal Fort Lodge during normal office hours.

Staff permits are valid for use in any General parking space on the University Precinct and its satellite sites as included in the list of University car parks (2018) (PDF, 79kB).

General parking spaces for use by staff (including car-sharers), contractors and some departmental vehicles are marked with white lines.

Privacy policy

Please note that all parking permit applications are subject to the University's Privacy Policy for the permit application process.