Student Affairs Committee

Terms of Reference

The Committee will meet four times per year.

The functions of the Student Affairs Committee are set out in Ordinance 24 "University of Bristol Students' Union".

The Committee will:

advise Council on matters relating to student affairs;
advise Council on resources required for the Students’ Union;
act as a forum for the discussion of student-related issues, including new policies;
be a channel of communication between the University and its student body;
give advice on broad policy to those responsible for student services;
monitor reports on the financial and any other material affairs of the Students’ Union provided by the Trustees at such intervals and in such format as the Student Affairs Committee may determine from time to time and reporting on such financial and other material affairs to the University Council in order to enable it to monitor whether such financial affairs of the Students’ Union are properly conducted;
monitor the conduct of all elections to major union office and report on such elections to the University Council in order to enable it to monitor whether such elections are fairly and properly conducted. The Students’ Union will report to the Committee in the summer term with relevant information about Students’ Union elections including facts, figures, process and outcome;
receive and scrutinise at the final meeting of the committee in each academic year the budget for the Students’ Union for the next financial period and report on the budget to the University Council. This is in order to allow Council to decide whether to give its approval in accordance with the Articles before the start of the next financial period (1 August);
receive recommendations from the Trustees in relation to funding for the Students’ Union and reporting on those recommendations to the University Council; and
review (although its approval is not required) final Students’ Union annual accounts, either draft or audited, for the previous year.

The Committee will also consider value for money issues in relation to student matters and report on these through the University Secretary to the Audit Committee.

Quorum

The quorum is eight, to include two lay members of or appointed by Council, four students, the Vice-Chancellor or the Pro Vice-Chancellor or the Deputy Registrar, and one other staff member.

Membership

Constituency	Member	Initial appointment date	End date of current term of office
Lay member of Council (Chair)	Ms Cindy Peck	01/01/2007	31/12/2015
Chair of Council	Mr Denis Burn		Ex Officio
Lay member of Council	Ms Victoria Stace	01/01/2011	31/12/2013
Lay member of Council	Mr Bill Ray	01/06/2010	31/12/2015
Vice-Chancellor	Professor Eric Thomas		Ex Officio
Pro Vice-Chancellor with responsibility for Education	Professor Judith Squires		Ex Officio
Director of Student Services and Employability	Mr Jeff Goodman		Ex Officio
Deputy Registrar (Education and Students)	Ms Lynn Robinson		Ex Officio
Academic Registrar	Ms Paula Coonerty		Ex Officio
Director of Student Recruitment, Access and Admissions	Ms Angela Milln		Ex Officio
UBU Sabbatical Officer (President)	Mr Rob Griffiths		Ex Officio
UBU Sabbatical Officer	Mr Tom Flynn		Ex Officio
UBU Sabbatical Officer	Ms Alessandra Berti		Ex Officio
UBU Sabbatical Officer	Ms Ellie Williams		Ex Officio
UBU Sabbatical Officer	Ms Imogen Palmer		Ex Officio
UBU Sabbatical Officer	Ms Hannah Pollak		Ex Officio
Education Director (Undergraduate Studies)	Vacant
Education Director (Postgraduate Studies)	Vacant
Chief Executive of the Students' Union	Ms Samantha Budd		Ex Officio
Co-opted	Mr James Wetz	08/05/2009	31/12/2013

Meeting dates 2013/14

15 October 2013, 10:00
18 December 2013, 15:00
10 February 2014, 15:00
9 June 2014, 15:00

Secretariat

Miss Lucy Barling
Governance Officer
Telephone: (0) 117 928 8061 (x88061)
Email: lucy.barling@bristol.ac.uk