Email signatures

Email signatures must be customised manually within Outlook. We recommend the following format:

Job title
Institution name (University of Bristol)
Address line 1 (building name)
Address line 2 (road name)
Address line 3 (city, postcode)
Telephone number 1 (office number, including international code, following the format '+44 (0)117 000 0000')
Telephone number 2 (mobile number, if appropriate)
Email address

Messages about our University as below:

A top 4 UK university with leading employers (High Fliers 2018)
A top 5 UK university for research (REF 2014)
A top 10 UK university (QS Rankings 2018)

How to customise your signature in desktop Outlook 

  1. In Outlook, select the 'File' menu in the top left corner
  2. Select ‘Options’ from the menu on the left
  3. Select 'Mail' from the 'Outlook Options' menu
  4. Click on the 'Signatures' button
  5. Click on 'New' to create a new signature file and give it a short name (eg 'Work signature')
  6. Enter your signature in the main window below, then click 'OK'

How to customise your signature in Outlook Online

  1. In Outlook Online, click on the 'Settings' cog at the top towards the right
  2. Under 'Your app settings' near the bottom, select 'Mail'. A new menu appears on the left
  3. Under 'Layout' towards the bottom, select 'Email signature'
  4. Enter your signature in the main window below and check the 'automatically include' boxes as appropriate
  5. Click 'Save'




Edit this page